SWF completes the VSDS online application request form and submits to Volunteer Scotland.
Volunteer Scotland inputs the data into the PVG online application portal.
A link is automatically generated and sent to the applicant to complete the application process within seven days.
Official completes the application within the seven days.
Disclosure Checks undertaken by Disclosure Scotland.
Certificates issued to Volunteer Scotland and the applicant. Volunteer Scotland then forward on the certificates to SWF.
PVG Pitfalls and Pointers
If link not activated within seven days, link is invalid, and applicant must resubmit the PVG request form and ID to the club secretary or CWPO and process starts over again – Check your spam and junk boxes!
Approx. 33% of PVG applications are not processed due to club oversights – e.g. official is not registered, registration information is not up to date, form is incomplete, wrong ID is supplied
Approx. 40 % of Officials are not approved even after a successful PVG certificate is issued due to failure of officials to complete e-learning and/or declarations
Remember, until ALL aspects are completed, Officials cannot coach
CWPOs do not get automatic sight of the PVG certificate – they should ask for the issue date, and keep record of when renewal is due – three years from the issue date
If PVG is due to be renewed, the application should be sent three months before it expires to ensure the coach can continue to coach
Coaches (for u.18), First Aiders, Physiotherapists, CWPOs all require to obtain PVGs
‘Successful’ PVGs and Risk Assessments
A ‘successful’ PVG is required to allow the Official to coach
A PVG is deemed ‘successful’ in two circumstances:
PVG certificate is received with no convictions detailed
Risk Assessment of the Official has been completed
What is a Risk Assessment?
A process which is undertaken when a PVG is returned with ANY convictions (regardless how minor)
To ascertain the suitability of the Official to fulfil their role in SWF, and whether any safeguards are required to protect the official, club, and players.
The Risk Assessment Process
Undertaken by Wellbeing and Protection Manager who will request references from clubs, and the self-declaration from the Official
Sometimes a meeting with the Official is required
Risk Assessment matrix completed looking at ‘Risk Factors’ and ‘Mitigation Factors’
The Assessment takes into account all the circumstances of the offence(s), Officials, references, etc.
A recommendation is made and placed before the Safeguarding Panel
Recommendations can be wide-ranging, proportionate to the circumstances e.g. monitoring period, further training/learning.